how to export an excel file to word for labels

#How to export an excel file to word for labels code#

If you are using SPSS version 24 or earlier, you will instead see the Opening Excel Data Source window: It is suggested to keep the default value unless you have a reason for altering it. You may also specify the range of rows/columns to import if you wish.

This is optional, but is often convenient, since leading and trailing spaces can appear invisible to the user, but cause SPSS to think that otherwise identical strings are distinct. The former will remove any whitespace characters that appear at the start of the string, and the latter will remove any whitespace characters at the end of the string. The options Remove leading spaces from string values and Remove trailing spaces from string values only affect variables that are imported as strings.If your variable names are in the first row of data, select the Read variable names from the first row of data check box.(If you have not assigned names to the sheets in your Excel workbook, the labels you see here will usually be Sheet1, Sheet2, Sheet3, etc.) You can only import one sheet from your Excel file at a time. In the Worksheet dropdown menu, select the sheet from your Excel workbook that contains your data.If you are using SPSS Version 25, the Read Excel File window will appear.

In the screenshot example above, “Excel” is selected as the file type, so only Excel files in the current folder are visible. The file name will appear in the File name field. If you do not specify the type of file that you wish to open, your file will not appear in the list of available files. In the Files of type list select Excel (*.xls, *.xlsx, *.xlsm) to specify that your data are in an Excel file. Once the data in your Excel file is formatted properly it can be imported into SPSS by following these steps:Ĭlick File > Open > Data. Here is an example of what properly formatted data looks like in Excel 2010:

#How to export an excel file to word for labels code#

Missing values for string or numeric variables have blank (empty) cells, or an appropriate predetermined missing value code (such as -999).

Anything that is not part of the data itself (e.g., extra text, labels, graphs, Pivot Tables) should be removed.

The data should begin in the first column, second row (beneath the variable names row) of the spreadsheet.

Variable names should include ordinary letters, numbers, and underscores (e.g., Gender, Grad_Date, Test_1) and not include special characters (e.g., ' Graduation Date' would not be a valid variable name because it contains a space).

The spreadsheet should have a single row of variable names across the top of the spreadsheet in the first row.

To import data from an Excel spreadsheet into SPSS, first make sure your Excel spreadsheet is formatted according to these criteria: